This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
Any external links to other Websites are clearly identifiable as such, and the Irish Spa Awards are not responsible for the content or the privacy policies of these other Websites.
Types of Information Collected
The Irish Spa Awards retain two types of information:
1. “Personal Data”
This is data that identifies you or can be used to identify or contact you and may include your name, email address, location and telephone number. Such information is only collected from you if you voluntarily submit it to us (for example by submitting your entry or voting form).
2. “Non-Personal Data”
Like most Websites, the Irish Spa Awards gathers statistical and other analytical information collected on an aggregate basis of all visitors to our Website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example browser types and other anonymous statistical data involving the use of our Website.
Purposes for which the Irish Spa Awards hold your Information
The Irish Spa Awards use the Non-Personal Data gathered from visitors to our Website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our Website.
Users of the Irish Spa Awards Service who use the Website to vote are required, for verification purposes, to enter their name and phone number. This information is kept private and is not accessible to any third parties other than, a nominated auditor of the votes and a third party mobile phone services company. Additionally, we may use your contact details to notify you if you have won any prize/draw that you entered by submitting your vote on the Irish Spa Awards.
The Irish Spa Awards will process any Personal Data you provide to us for the following purposes:
- to verify your contact details through SMS, email or a third party login facility in order to allow you vote the Irish Spa Awards awards and competition draw associated with it;
- to identify the entrants of the Irish Spa Awards;
- to inform you about changes to our service, our agreement with you or website that we believe will be of interest to you;
- for the purposes of compiling statistics;compare information for accuracy, and verify it with third parties;
- to process payments from or to you;
Disclosure of Information to Third Parties
We may provide Personal and/or Non-Personal Data to third parties, where such information is combined with similar information of other users of our website.
For example, we might inform an Assigned Independent Auditor, who we have tasked to calculate the number of votes cast by individuals voting on the Irish Spa Awards website. Another instance is where we use a third party mobile phone services company to send an SMS ( text message ) to your mobile phone in order to verify that the phone is used by yourself. In such circumstances, we shall only disclose the personal data on the strict understanding that the personal data is being provided solely for use by authorised third party for the specific purposes identified to us in advance and may not be disclosed to any third parties without our prior approval. You agree that we may disclose your personal data on that basis.
We may also share your Non-Personal Data with third parties regarding the number of unique users who visit the Irish Spa Awards website, or the activities that visitors to the Irish Spa Awards website engage in while using the website. The third parties to whom we may provide this information may include potential or actual advertisers, providers of advertising services (including website tracking services), commercial partners, sponsors, licensees, researchers and other similar parties.
Security, storage and transfer of information
We follow strict security procedures to ensure that your personal information is not damaged, destroyed, or disclosed to a third party without your permission (unless they are providing services as outlined in the 'Disclosure of Information to Third Parties' section above) and to prevent unauthorised access to it. The computers that store the information are kept in a secure facility with restricted physical access and we use secure firewalls and other measures to restrict electronic access. If we are working with third parties we will require them to have in place similar measures to protect your information. No data transmission over the Internet can be guaranteed to be 100% secure and any transmission is at your own risk. You acknowledge that we are not responsible for any intercepted information sent via the internet and you hereby release us from any and all claims arising out of and related to the use of intercepted information in any unauthorised manner.
We will explicitly ask you when we need information to identify you. We may require you to co-operate with our security checks before we disclose information to you.
We will retain your information for a reasonable period or for as long as is required by law.
Updating, Verifying and Deleting Personal Data
You may inform us of any changes in your Personal Data, and in accordance with our obligations under the Data Protection Legislation the Irish Spa Awards will update or delete your Personal Data accordingly. You may contact us to request the details of what Personal Data the Irish Spa Awards hold on you or to have your Personal Data updated, amended or removed from our database.